Data Destruction

Protecting your, and your customer’s data has never been more important. No one can afford to take any unaccounted risks, when it comes to data leakage or breach. Also the governing bodies have tightened the legal framework, and thus the amount and sensitive data, that our customers needs sanitized, is growing exponentially. When customers reach out to us for help to get rid of data, it’s because we guarantee the most secure and environmentally safe data-destruction procedures in the industry. Our procedures are not only compliant with the recent legal regulations such as EU GDPR, but we also offer optional compliance with the highest standards set by NASA, NATO and Military Intelligence Agencies.

Data Security and Compliance in the Digital Age

Inside Systems is dedicated to upholding Data Security and regulatory Compliance in the digital age. We prioritize the protection of your sensitive information and adhere to the highest industry standards. Our focus is on ensuring that all data stored on your old IT equipment is completely and permanently erased before disposal, guaranteeing the utmost confidentiality.

To achieve this, we have implemented robust security protocols and controls aligned with GDPR Article 9, including stringent access control and comprehensive physical and environmental security measures. Our facility is securely locked, accessible only to certified personnel, and equipped with state-of-the-art security systems. The premises, including the storage area, are under constant video surveillance, providing continuous monitoring and safeguarding against potential threats. Moreover, our inventory is insured against theft, fire, and vandalism, meeting the high standards of a level 40S shell security rating.

When it comes to Data Erasure, we utilize certified software compliant with the NIST 800-88r1 standard, ensuring effective and irreversible sanitization of data. Our trained employees closely monitor the entire data deletion process, guaranteeing proper execution. We retain certificates of erasure as tangible proof of successful data elimination. If physical destruction is required, we maintain certificates of destruction obtained through methods like degaussing or shredding.

We prioritize comprehensive reporting and accountability. Our erasure reports undergo rigorous verification and cross-referencing with each deleted device, providing meticulous records of the data removal process. These reports are securely stored on our local server and backed up online, ensuring accessibility and safeguarding against data loss. As part of our commitment to transparency, we conduct regular risk assessments and maintain an effective management system to evaluate and mitigate risks associated with data processing.

Disposal of data

It’s not only about how you store your data, it’s just as important how you dispose of it. It’s a matter of choosing the right data destruction solution depending on what you would like to do with your IT hardware after the process. There are several options: re-use it yourself, sell it to us, or a total disposal through e-recycling. We always aim to keep the hardware in use for the longest possible life-cycle and recycling should really be the last resort in order to keep the lowest possible environmental footprint.

Inside Systems provides market leading data-destruction services. The two most prominent ways to erase data is either to wipe the data with special software or to physically destroy the drive in a way that the hardware could never be used again. The process is shown on this graphics below:

Not everyone knows this – but deleting data on a hard drive is IMPOSSIBLE. The way data is removed from a hard drive is that it is overwritten by other data. So when you click “delete” on your PC, all it does is to tell the system that the data is ripe for overwriting, and it will automatically get overwritten as you move files, install new software, sync photos, and overall use your PC.
However not knowing when, if or how many times your data has been overwritten is not safe – data security-wise.

This is where professional data-wiping software enters the picture. This works by overwriting the data on the drive – how many times it is overwritten & with what will usually depend on the standards for data erasure for your industry, and your unique organisational needs.

This process can take anywhere from hours to full days, depending on the type & size of the drive. Once done, the software will verify the overwriting methodology has been successful and removed data across the entire device. The software will then automatically create a tamper-proof certificate, proving that the erasure has been successful, along with information about the device and the standard of overwriting used.

All datawiping done by Inside Systems is done according to NIST 800-88R1.

When physically destroying Hard Drives, it might not be enough to smash them with a hammer, drill holes in them, or shoot them (yes – many people do this). The 2 main recommendations for hardware-based data destruction are degaussing & shredding.

In general software-based data-wiping is recommended as it allows the hardware to be reused – saving both your wallet & the environment – but when security requirements are stating physical destruction is needed, or when the media is somehow damaged, therefore not allowing a software-based wipe – hardware-based destruction enters the stage.

Degaussing consists of an electromagnetic pulse – resetting every single cell in a hard drive – the method is ineffective on flash-based media – but magnetic drives instantly lose ALL data – including firmware & microcode.

Shredding is the process of chopping the drive into tiny pieces – in Inside Systems case, 3 millimetres or less.

Click here to watch our shredder in action!

The wiping can consist of a mix between software and hardware solutions. Fx. A hard drive can first be data wiped, degaussed only to be shredded in the end.

All datawiping done by Inside Systems is done according to NIST 800-53 2014

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